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Correspondence in category 1, (junk) should be disposed of. Correspondence in category 2 (For Information) should be placed in a manila folder or ring binder file and passed around the meeting for people to look at as the meeting progresses. There is no need to list it in the minutes. Correspondence in category 3 (Decision required) should each be listed on the agenda as a separate item - every decision as a separate item - so they can be dealt with at an appropriate time and in an appropriate way.
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9. Place a (D) or an (I) next to every agenda item indicating whether it is a decision required item (D) or an information item (I).
Another organization involved with this implementation is ACORN. Corruption in their organization was exposed by some rogue reporters and ex-employees. They experienced multiple investigations and lawsuits over voter fraud, yet they have continued to receive billions of dollars in taxpayer money.
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